BYLAWS
OF
THE INL RETIRED EMPLOYEES ASSOCIATION
BYLAW I.
MEMBERSHIP
(a) Eligibility for Membership. Eligibility for membership, both active and associate, shall be determined in accordance with the articles of Association.
(b) Duration of Membership. Membership in this Association may terminate by voluntary withdrawal as herein provided, or otherwise as provided in these rules. All rights, privilege, interest of a member in and to the association shall cease on termination of membership. Membership shall be non-transferable. Any member may, by giving written notice of such intention, withdraw from membership. Any member, who after notice to the member’s last know address and who is delinquent in dues for more than six months, shall by that fact have terminated that person’s membership in the Association.
BYLAW II.
MEETINGS
(a) Order of Business. The order of business at the annual meetings shall be as follows:
1. Call to Order
2. Reading of minutes of previous meeting.
3. Receiving communications.
4. Reports of officers.
5. Reports of committee heads and committee members.
6. Unfinished business.
7. New Business.
8. Election of officers.
9. Adjournment.
The order of business may be altered or suspended at any meeting by a majority vote of the members present. The usual parliamentary rules as laid down in Roberts Rules of Orders shall govern, when not in conflict with these By-Laws.
(b) Special Meetings. Special meetings of the Association may be called at any time by the President, or in his absence, the Vice-President or Secretary, on the written request of the majority of the Executive Committee, or on the written request of not less than twenty (20) member so the Association. Fifteen (15) days notice of any special meeting must be given to the members of the Association, and the notice must state the object of the meeting.
BYLAW III.
OFFICERS
(a) Vacancies. Vacancies in any office may be filled for the balance of the term thereof by the Executive Committee.
(b) Terms of Office. Regular terms of office for the President, Vice President, Secretary, Treasurer, and the five (5) members at large shall be one (1) year and until the election and qualification of successors. (2-1996)
Any Board member failing to attend three consecutive Board Meetings without prior notification to the President or Secretary and/or failure to fulfill their responsibilities on the Board shall be asked to resign by the president. The said Board Member may request a review by the Board at their next scheduled meeting. (5-2001)
(c) President. The President shall be the chief officer of the Association, and shall be present at and chair the meetings of the Association and of the Executive Committee. The President shall be a member ex-officio of all committees, and shall communicate to the Association such matters and make such suggestions as may, in such person’s opinion, tend to promote the welfare and increase the usefulness of the Association, and shall perform such other duties as are necessarily incident to the office.
(d) Vice-President. The Vice-President shall perform all duties of the President during the absence of the President. The Vice-President shall be a member ex-officio, of all committees. (2-1996)
(e) Secretary. The Secretary shall: (1. Give notice of and attend all meetings of the Association and all committees, and to make provisions for the keeping of a record of proceedings: (2. Conduct correspondence and to carry into execution all orders, votes, resolutions, not otherwise committed; (3. Keep a list of the members of the Association and to take charge of and supervise the performance by them of their duties.
(f) Treasurer. The Treasurer shall establish machinery for the collection of dues. Including the keeping of an account of all monies received and expended for use of the Association, and shall make disbursements authorized by the Executive Committee. All sums received by the Treasurer shall be deposited in the bank or banks approved by the Executive Committee. The Treasurer shall make a report at the annual meeting or when called upon by the President. Funds may be withdrawn only on the signature of the Treasurer, plus the President, Vice-President or Secretary of the Association.
(g) Records. The funds, books, and vouchers in the hands of the Secretary and the Treasurer shall, at all times be subject to verification and inspection by the elective officers of this Association. At the expiration of the term of office of the Secretary and the Treasurer, such officers shall deliver to the successors all books, money, and all other property of the Association, together with a brief report of the standing of the Association. (8-1993)
BYLAW IV.
COMMITTEES
(a) Executive Committee. The Executive Committee shall have supervision, control, and direction of the affairs of the Association, and shall execute the policies and decisions of the active membership, shall actively promote the Association’s objectives, and shall have discretion in the disbursement of funds. It may adopt such rules for the conduct of its business as shall be deemed advisable and may, in the execution of powers granted, appoint subcommittees or agents to work on specific problems or reports. The Executive Committee shall have a regular meeting at the day and place of the annual meeting, and shall report to the membership on its activities. It shall meet on the call of the President or the Secretary.
BYLAW V.
MAIL VOTE
When, in the judgment of the Executive Committee, any question shall arise that should be put to a vote of the active membership, and when it deems it inexpedient to call a special meeting for that purpose, it may, unless otherwise required by these By-Laws, submit the matter to the membership in writing by mail for vote and decision, and the question thus presented shall be determined according to a majority of the votes receive by mail within four (4) weeks after submission to the membership. Action taken in this manner shall be as effective as action taken at a duly called meeting.
BYLAW VI.
AMENDMENTS
These By-Laws may be amended, repealed, or altered, in the whole or in part, by a simple majority vote at any duly organized meeting of the Association.
BY-LAWS VII.
LIABILITIES
Nothing herein shall constitute members of the Association as partners for any purpose. No member, officer, agent, or employee shall be liable for the acts or failure to act of any other member, or officer, agent or employee of the Association. Nor shall any member officer, agent, or employee be liable for his acts or failure to act under these By-Laws, except only acts or omissions arising out of his/her willful misfeasance.
BYLAW VIII.
FUNDS
(a) Finances. This Association is not intended as a profit making organization, nor is it founded with the expectation of making a profit. This Association shall use its funds only for objects and purposes specified the Articles of Association and in these By-Laws.
(b) Bonding. Persons entrusted with the handling of Association funds may be required, at the discretion of the Executive Committee, to furnish, at Association expense, a suitable fidelity bond.
BYLAW IX.
INSIGNIA
The Executive Committee may adopt insignia, colors, badges, flags, etc., for the Association, as it may deem desirable.
Approved by membership vote on 05/23/2001